Library Collections/Materials: An Overview


Dr. V. Senthur Velmurugan

Librarian, Kongu Arts and Science College (Autonomous), Nanjanapuram, Erode – 638 107. Tamilnadu, India.

*Corresponding Author E-mail:



The library's collection is a repository of historical accomplishments that have been preserved for the benefit of current and future generations. The arrangement of the records will make the extent of the library's collection much more obvious. The vast majority of digital documents have been created, and many of them have appealing new features. Rural, semi-rural, and urban areas in our nation, however, have not yet been digitalized. Information and media are more accessible and compatible with digitalized libraries than ever before in the modern era of the 21st century.


KEYWORDS: Document Collection, Library Services, User Studies, Information Resource Centre, Knowledge Management Centre.




Saving information in a narrative structure is the basic role of libraries. The college libraries fulfill the steadily expanding requirements of understudies, research researchers, and resources by getting legitimate reports. The development of the word assortment has advanced to meet the demands of clients for specialized services. The selection of reports, securing and paying bills, and other activities all fall under assortment improvement in a library. It includes planning, scheduling, and control, which serve as the framework for various library administrations. Successful collection development is of central importance for the development of university libraries in the future. The progress of collection development involves the selection and de-selection of current and retrospective resources, which also includes gifts of any kind. They fulfill the user's requirements for collection planning, acquisition, preservation choices, and evaluation.


These works are guided by faculties' decisions, priorities, and various support efforts. Budget constraints force the resource selector at the library to use resources other than those that are physically theirs, such as licensing electronic databases and delivering documents. Making decisions is a major component of developing collection policies, which also involves selection, determining the user's needs, assessing the collection's current state, weeding the collection, planning for storage, and allocating resources.1


What are the Collections in A Library?

There are three different types of library assortments: general, subject, and concentrated. Depending on the idea behind the assortment, these are divided into classes like books, diaries, papers, various media materials, pictorial distributions, printed music, phonograph records, guides, and microfilms.


Library Materials Definition:

Library Materials means books, magazines, newspapers, records, cassettes, films, videotapes, and other materials of a kind commonly lent by, or available for reference at, a library;


Library Materials means to print and nonpoint informational and cultural materials generally owned by libraries such as books, magazines, newspapers, and pictures; microforms, and films such as fiches, cards, strips, and slides; audio and video recordings; and databases.


Library Materials means books, periodicals, related ordering, processing, cataloging or binding costs or services, reference databases, cataloging and/or security systems, maps, documents, microforms, computer software, or prerecorded audio-visual resources for the benefit of student learning.2



Building a library collection with an ever-expanding store of helpful information to support and enhance the programs of its parent organization is the goal of collection development.

1.     Adequacy of library collection

2.     Adequacy of library hours

3.     The behavior of library staff

4.     The general assessment of the library by users

5.     Is the knowledgeable staff on hand or not?

6.     Problems regarding the computer facilities

7.     Purpose of visiting the library

8.     Satisfaction level of users

9.     Services provided by the library

10. Types of information sources used/ required by the users


Classification of Library Collection:

A library's collection should prioritize having a suitable selection of scientific and technical resources. In light of the complexity of the subject matter involved, science and technology are not the easiest to develop successfully due to the vast array of options available from books and journals.


Ranganathan, Hanson, and Grogan's (Mal, 2009) classification of traditional library collections is as follows:


S. R. Ranganathan's Classification:

·       Conventional: Books, Maps, Atlas, and Periodicals

·       Neo conventional: Specification, Standard, Data

·       Non-conventional: Audio, Visual, Audio-visual, and Microform


Hanson's Classification:

·       Primary: Books, Dissertation, Periodical, Reports, Standard, Patents, Conference Proceedings & Trade Literature


Grogan's Classification:

·       Primary: Periodicals, Research reports, Conference Proceedings, Patents, Standards, Theses and Dissertation, Trade Literature

·       Secondary: Reference books, Indexing, and Abstracting journals, Reviews of Progress, Textbooks, Monographs, etc.

·       Tertiary: Yearbook, directories, guides to literature, lists of ongoing research, guides to libraries, and guides to organizations.3


Library Core Collection:

Center Assortments are unbiased, legitimate aides that help custodians fabricate and keep up with balanced assortments of the most energetically suggested reference, true-to-life, and fiction books. The collections, which were long-cherished on paper, are now available online in a version that is more comprehensive and frequently updated.


Reading material:

Reading materials are manuals composed for guidance in a subject, as opposed to books you could peruse for the sake of entertainment. Today numerous understudies read course books in electronic structure, as opposed to as bound hardcover. Around the turn of the 19th century, textbooks became a common teaching tool.4


Reference Book:

Use reference books to get speedy explicit realities or data or an outline of a subject. A few instances of reference sources are word references, reference books, catalogs, chronicles, indexes, map books, and handbooks. These can be on the web or in print.5


Periodicals and Serials:

Distributions given routinely are periodicals. Week-after-week magazines, academic diaries, and papers are instances of periodicals. Serials are any periodicals, books, yearbooks, or files that are given in a series. The periodical is an expansive term, amounting to something that is distributed occasionally. It very well may be papers, magazines, pamphlets, or diaries. Sequential is likewise a wide term, amounting to something that is distributed sequentially, or in a series. This means scholastic journals are most frequently utilized.


Non-Book Materials:

Nonbank materials comprise periodicals, papers, leaflets, maps, photos, pictures, banners, slides, film strips, movies, tapes, tapes, microfilms and microfiches, PC circles, and so on. Nonpoint materials are quickly growing in importance as data and educational resources for the wellness science library. On account of their long involvement with putting together and using enlightening materials, libraries address exceptionally suitable stores and locales for the usage of these new materials. Non-print material can be characterized as any material accessible in a structure other than printed material. These are quickly developing into important data and educational resource materials for existing libraries. There are numerous ways in which non-print materials differ from printed materials.


Report Writing:

A report is a specific kind of writing that is focused on succinctly identifying and examining problems, events, or discoveries that have actually happened, such as things that have happened within an organization or findings from an investigation.


News Clippings:

Cutting is the removal of articles from a paper distribution. When people need to write a report or present on recent events for the school, they frequently turn to news sections. Adults may also save clippings for future reference or nostalgic purposes, such as an article about a series of memorable events.


Theories and Exposition:

The degree programs that require these ventures are the key distinction between an exposition and a proposition versus. Understudies in a graduate degree program will compose a proposition, while understudies in a doctoral certificate program will finish a thesis.


Meeting Continuing:

A meeting proceeding is the published account of a meeting, congress, discussion, or other event supported by a group of people or an organization; it typically excludes edited compositions or summaries of papers presented by the attendees.


Standard and Details:

Principles and determinations are records that depict or potentially suggest a bunch of rules and conditions for how materials and items ought to be produced, characterized, estimated, or tried.



A patent is a selective right conceded for a creation, which is an item or a cycle that gives, by and large, a better approach for following through with something, or offers another specialized answer for an issue.


Audio and visual components:

According to Dam (1993), general media materials are those that don't rely on one source solely. to convey meaning after reading. They might introduce. Data through the feeling of hearing as in sound.



Definitions of film. A type of diversion that sanctions a story by sound and a succession of pictures give the deception of consistent development. "The film was shot on the spot." equivalents: flick, film, movie show, film, moving picture, moving-picture show, pic, picture, picture show.


Video Tapes:

It is the most helpful general media material. It very well may be utilized for bundle data to serve sporting and enlightening substances.


Recorded material:

These are the archives that are printed, composed, and diagrammed, and general media materials are distributed by authority bodies. These are the essential data wellsprings of numerous genuine occasions.


Original copies:

A composition is a piece written by hand on paper, bark, fabric, metal, palm leaf, or some other material dating back no less than 75 years that has huge logical, verifiable, or stylish worth. Lithographs and printed volumes are not compositions. Compositions are tracked down in many various dialects and contents. Frequently, one language is written with a few unique contents. For instance, Sanskrit is written in many different styles, including Oriya, Grantha, Devanagari, and many others. Compositions are unique from real records like epigraphs on rocks, firmans, and financial records that provide precise information on historical cycles or events. Information is contained in the original copies. 6



The Full Type of the Paper is "North East West South Over a wide period Occasion Reports". A paper is a data broadsheet about recent developments or things that are going on around the world or locally.


Electronic Resources:

Another e-asset strategy has been developed in response to the need for data and correspondence innovation. It functions somewhat like a roof over digital assets. PCs today are capable of storing, coordinating, communicating, and displaying data in computer-aided design. After being conceptualized in advance, a combination of assets is computerized. It frequently appears on servers used for the Internet, attractive tape, or Compact disc ROM. The value of electronic data resources in college libraries keeps growing. The main goal of the college library is to have a sizable collection of digital resources that can be accessed rather than owned.


Different creators and association have characterized E-assets as follow:

AACR-2 characterizes an e-asset as "a material (information or program) encoded for control by modernized gadgets. Therefore, content may need to use a peripheral directly connected to a modern device (like a Disc ROM) or a connection to a PC organization (like the Web). E-assets are defined by Tenopir (2000) as "these electronic data assets and administrations that client gets to electronically using a PC network from inside the library or remote to library" in comparison.


These are "materials that are PC controlled, including materials that required the use of a peripheral (a Disc ROM player) connected to a PC; the things could potentially be used in the intuitive mode," according to IFLA/FAIEE (2007).


Electronic assets are data assets provided in electronic structures, according to Tsakonas and Paptheordoron (2006). These include assets accessible on the Web, such as digital books, e-diaries, online data sets, Album ROM data sets, and other PC-based electronic organizations, among others.


Numerous authors and organizations define electronic assets from a variety of viewpoints. However, for the purposes of the Current review, electronic assets are regarded as assets that help advance the assortment and provide some access to data via the Web.


E-assets can be characterized into two kinds (a) essential sources and (b) Optional sources:

a) Essential Sources: digital books, E-diaries, and Electronic propositions and Papers (ETD) are viewed as essential wellsprings of assortment among the electronic assets.


I. digital books:

The electronic equivalent of printed books is digital books. The first digital book was distributed in Germany in 1985. "A digital book is a scholarly work as a computerized object comprising of at least one of a kind identifiers, metadata, and a monographic group of content, expected to be distributed as gotten to electronically," according to Relationship of American Distributors in 2000.


Digital books play a significant role in enhancing readers' and researchers' access to information. "Digital books will turn out to be a progressively bigger and more significant piece of the library's collection in light of the becoming on the internet and distance learning," predict Macintosh Donald and Dunkelburger in 1998. It reduces the weight of carrying many copies of the same book and can be obtained from a distant location.


ii. E-Diaries:

"Any diary that is accessible over the Web can be called an electronic diary," the Glasgow College library declared. Electronic distributing, electronic serials, online diaries, and electronic periodicals are all terms that are used to refer to e-diaries. It provides full web-based text data and earns a significant place in the advanced library. Its key features can be applied to data trade, easy asset recovery and distribution, and appropriate use of mixed media content in e-assets.


iii. Electronic postulations and Paper (ETD):

These are definite exploration works carried out by those who are capable of communicating ideas in small spaces with long lifespans that are also more accessible, less expensive, and manageable. ETDs have informational databases that cover the local academic and research community. For example, Shodhganga:


a collection of Indian suggestions.


b. Supplemental Sources: These include data sets of references that include numerical, quantifiable, and bibliographical information. SCOPUS, Discourse, LISA, OCLC first pursuit, Cambridge logical conceptual, EBSCO, and Universe of information are a few examples of useful order/abstracting data sets. A few information bases gave monetary and factual information. Data sets on statistics, information about the Indian economy, the Asian Advancement Bank, and the Save Bank of India are a few examples. Electronic assets should be chosen, coordinated, put away, safeguarded, and dispersed from electronic archives.


E-assets provide many advantages, including:

·       They give fast and solid access within a brief time frame.

·       Simple duplication should be possible, and remote access is always available.

·       Give the clients a strong pursuit choice and recovery office.

·       Decipher the substance concentrate and realistic electronic assets.

·       A similar information base can be utilized by a few clients all the while.

·       E-assets can help reduce the cost of storing, restricting access to, and stock support for libraries.



All users are required to be aware of OPAC.

1.     All users are required to be aware of Inter Library Loan (ILL), indexing, abstracting, bibliographic, and CD-ROM database search.

2.     The timing of the library services should be round the clock.

3.     Internet facilities should be improved and upgraded.



The library and information structure have changed. In order to create an information architecture that takes into account users' needs and contemporary techniques, the library is constantly expanding its collection and updating its infrastructure. The library's collection development includes books such as textbooks, reports, digests, encyclopedias, dictionaries, manuals, and theses, as well as bound volumes of periodicals, monthly Indian periodicals, CDs, and other media. The answer provided by the users, who urged them to use the library, contained references to the librarian and the teachers. The outcomes will aid the library in igniting interest among staff members and fostering stronger ties with all kinds of patrons, which will improve the use of library resources. The main motive of library staff is to provide the best solutions to users' problems and needs through the available services and resources.





3.      Kumar, P. A. (2017). Impact of information technology on the collection development in university libraries of Assam: a study. Retrieved from:







Received on 10.05.2023         Modified on 24.05.2023

Accepted on 02.06.2023      ©AandV Publications All right reserved

Res.  J. Humanities and Social Sciences. 2023;14(2):109-113.

DOI: 10.52711/2321-5828.2023.00023